Free Wedding Planning Checklist

 

WEDDING PLANNING CHECKLIST


EASY WEDDING PLANNER ORGANIZER AND KEEPSAKE

The following Wedding Planning Checklist itemizes everything you need to do or consider when planning your wedding, and the best time in which to accomplish each activity.

This checklist assumes that you have nine months or more to plan your wedding. If your wedding is less than nine months, just start from the beginning of the list and try to catch up as quickly as you can!

 

NINE MONTHS AND EARLIER

  • Announce your engagement.
  • Select a date for your wedding.
  • Hire a professional wedding consultant.
  • Determine the type of wedding you want: location, formality, time
  • of day, a number of guests, etc.
  • Determine budget and how expenses will be shared.
  • Develop a record-keeping system for payments made.
  • Consolidate all guest lists: bride's, groom's, bride's family, groom's family, and organize as follows:
    1) those who must be invited
    2) those who should be invited
    3) those who would be nice to invite
  • Decide if you want to include children among guests.
  • Select and reserve ceremony site.
  • Select and reserve your officiant.
  • Select and reserve reception site.
  • Select and order your bridal gown and headpiece.
  • Determine your colour scheme.
  • Send engagement notice with a photograph to your local newspaper.
  • Buy a calendar and note all important activities: showers, luncheons, parties, get-togethers, etc.
  • If ceremony or reception is at home, arrange for home or garden improvements as needed.
  • Order passport, visa or birth certificate, if needed for your honeymoon or marriage license.
  • Select and book photographer.
  • Select maid of honour, best man, bridesmaids and ushers (approx. one usher per 50 guests).

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SIX TO NINE MONTHS BEFORE THE WEDDING

  • Select flower girl and ring bearer.
  • Select and book reception musicians or DJ.
  • Schedule fittings and delivery dates for yourself, attendants, flower girl and ring bearer.
  • Select and book a videographer.
  • Select and book a florist.

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FOUR TO SIX MONTHS BEFORE WEDDING

  • Start shopping for each other's wedding gifts.
  • Reserve rental items needed for ceremony & reception.
  • Finalize guest list.
  • Select and order wedding invitations, announcements and other stationery such as thank-you notes, wedding programs, and seating cards.
  • Address invitations or hire a calligrapher.
  • Set date, time and location for your rehearsal dinner.
  • Arrange accommodations for out-of-town guests.
  • Start planning your honeymoon.
  • Select and book all miscellaneous services, i.e. gift attendant, valet parking, etc.
  • Register for gifts.
  • Purchase shoes & accessories.
  • Begin to break in your shoes.

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TWO TO FOUR MONTHS BEFORE WEDDING

  • Select bakery and order wedding cake.
  • Order party favors.
  • Select and order room decorations.
  • Purchase honeymoon attire & luggage.
  • Select and book transportation for wedding day.
  • Check blood test and marriage license requirements.
  • Shop for wedding rings and engrave them.
  • Consider having your teeth cleaned or bleached.
  • Consider writing a will and/or prenuptial agreement.
  • Plan activities for your out-of-town guests both before and after the wedding.
  • Purchase gifts for wedding attendants.

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SIX TO EIGHT WEEKS BEFORE WEDDING

  • Mail invitations. Include accommodation choices and a map to assist guests in finding the ceremony and reception sites.
  • Maintain a record of RSVPs and all gifts received. Send thank-you notes upon receipt of gifts.
  • Determine hair style and makeup.
  • Schedule to have your hair, makeup and nails done the day of the wedding.
  • Finalize shopping for wedding day accessories such as toasting glasses, ring pillow, guest book, etc.
  • Set up an area or a table in your home to display gifts as you receive them.
  • Check with your local newspapers for wedding announcement requirements.
  • Have your formal wedding portrait taken.
  • Send wedding announcement & photograph to your local newspapers.
  • Change name & address on drivers license, social security card, insurance policies, subscriptions, bank accounts, memberships, etc.
  • Select and reserve wedding attire for groom, ushers, father of the bride and ring bearer.
  • Select a guest book attendant. Decide where and when to have guests sign in.
  • Mail invitations to rehearsal dinner.
  • Get blood test and health certificate.
  • Obtain marriage license.
  • Plan a luncheon or dinner with your bridesmaids. Give them their gifts at that time or at the rehearsal dinner.
  • Find "something old, something new, something borrowed, something blue, and a six pence (or shiny penny) for your shoe."
  • Finalize your menu, beverage and alcohol order.

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TWO TO SIX WEEKS BEFORE WEDDING

  • Confirm ceremony details with your officiant.
  • Arrange final fitting of bridesmaids' dresses.
  • Have final fitting of your gown and headpiece.
  • Finalize rehearsal dinner plans; arrange seating and write names on place cards, if desired.
  • Make final floral selections.
  • Make a detailed timeline for your wedding party.
  • Make a detailed timeline for your service providers.
  • Confirm details with all service providers, including attire. Give them a copy of your wedding timeline.
  • Start packing for your honeymoon.
  • Finalize addressing and stamping announcements.
  • Decide if you want to form a receiving line. If so, determine when and where to form the line.
  • Contact guests who haven't responded.
  • Pick up rings and check for fit.
  • Meet with photographer and confirm special photos you want.
  • Meet with videographer and confirm special events or people you want videotaped.
  • Meet with musicians and confirm music to be played during special events such as first dance.
  • Continue writing thank-you notes as gifts arrive.
  • Remind bridesmaids and ushers of when and where to pick up their wedding attire.
  • Purchase the lipstick, nail polish and any other accessories you want your bridesmaids to wear.
  • Determine ceremony seating for special guests. Give a list to the ushers.
  • Plan reception room layout and seating with your reception site manager or caterer. Write names on place cards for arranged seating.

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THE LAST WEEK

  • Pick up wedding attire and make sure everything fits.
  • Do final guest count and notify your caterer or reception site manager.
  • Gather everything you will need for the rehearsal and wedding day as listed in the Wedding Party Responsibility Cards.
  • Arrange for someone to drive the getaway car.
  • Review the schedule of events and last minute arrangements with your service providers.
  • Confirm all honeymoon reservations and accommodations. Pick up tickets and travelers checks.
  • Finish packing your suitcases for the honeymoon.
  • Familiarize yourself with guests' names. It will help during the receiving line and reception.
  • Have the Post Office hold your mail while you are away on your honeymoon.

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THE REHEARSAL DAY

  • Review list of things to bring to the rehearsal as listed in the Wedding Party Responsibility Cards.
  • Put suitcases in getaway car.
  • Give your bridesmaids the lipstick, nail polish and accessories you want them to wear for the wedding.
  • Give best man the officiant's fee and any other checks for service providers. Instruct him to deliver these checks the day of the wedding.
  • Arrange for someone to bring accessories such as flower basket, ring pillow, guest book & pen, toasting glasses, cake cutting knife and napkins to the ceremony and reception.
  • Arrange for someone to mail announcements the day after the wedding.
  • Arrange for someone to return rental items such as tuxedos, slip and cake pillars after the wedding.
  • Provide each member of your wedding party with a detailed schedule of events for the wedding day.
  • Review ceremony seating with ushers.

Top

 

THE WEDDING DAY

  • Review list of things to bring to the ceremony as listed in the Wedding Party Responsibility Cards.
  • Give the groom's ring to the maid of honor. Give the bride's ring to the best man.
  • Simply follow your detailed schedule of events.
  • Relax and enjoy your wedding!

Create The Best-personalised Invites For Any Occasion.

 

Hosting a wedding successfully is not an easy task due to the inclusion of several factors such as venue, budget, date etc. However, the important elements associated with a wedding are the guests. To have a high turnout, one needs to make the wedding invitation properly so that the guests feel welcome. Usually, invitation cards are customized for this purpose. We are living in a modern age where any creativity can be unleashed with the help of the digital medium. Emails can be used to send these invites to various people at a time.

While traditional printed wedding invitation cards are still considered valuable in the market, trendy and personalized digital wedding invitations have made their way to the top. Digitization has increased the chances of creating an invite with the ultimate theme, design, template, colours and photos, which is not possible in the typical case.

Benefits of customized digital invites for any occasion

One sure needs to get extra creative while trying to convince guests to show up at their event. Creating custom invites is very easy with professional assistance from several companies who can interest you with their free wedding invitation templates.

Here are some of the reasons behind the growing popularity of custom digital invites-

     These are cost-effective and can be circulated online and would not require any additional postage or delivery charges. Besides, free invitation templates can be used to make it effortless.

     Since it is online, an instant response from the guests can be expected for convenience.

     Online exposure can surely increase the popularity of your event.    

What are video invitations and how are they helpful?

Speaking of innovative ways of inviting guests, the video invitation technique can be talked about. Turning your invitation into a video has the capability of attracting the most attention from people. Sharing these video invitations on social media sites can also help to popularize your event.

 Not only this, but your invite can be personalized in a better way by adding more information about the party so that the audience is intrigued. Besides, with the accompaniment of music, anything is better and more exciting! All you need is a working and simple video editor.

Creating video invitations involves a lot of creativity. It has to be attractive and interesting so that people get to know more about the event that you are hosting.

What are the basic things to consider while creating a video invitation?

     Choosing a format is very important. Each of the formats defines a specific tone for your event.

     It is also necessary to incorporate attractive visuals. These will help to connect well with the people. You can choose personal photographs from your gallery to customize the video invitation. Some of the best video editing software applications can be utilized to make these even more intriguing.

     Details are very important. An invitation with only eye-catching visuals and soothing music is not enough. You have to provide the necessary information that the invitees look for. The purpose of the event, venue, time and such details need to be incorporated within the video so that the guests can make it on that particular day. In case one forgets to add important details, the simple video editor comes to the rescue to help you include that specific information within the invite.

     You also have to choose a suitable template for specific events. Well-known companies provide an array of incredible free invitation templates from where you can make a choice. This will determine the type of event and the ambience associated with it.

How to make your video invites more engaging?

Not all the video invitations are engaging and not every one of them has the capability of engaging the people. All the digital invitations are created by utilizing innovative solutions but only a few get noticed by the people, thus ensuring the complete success of the particular events. Here are some of the techniques to enhance the effectiveness of these video invitations for various occasions-

Suitable visual aids

To make the invitations more tempting, the wow-factor needs to be there which can be gained from pictures. A personalized video made with several pictures that are associated with the event will make a lasting impact on the viewers. It will help to instigate the positive emotion within the audience and increase the chances of success for your event. The Simple video editor can also help to incorporate more pictures quite easily, even after finalization.

Sound execution

If you are using a video invitation to spread the word, then sound effects are also equally important. If it starts with greeting music, it has a more profound impact on the audience. The video content must be in sync with the sound/music that is used. As it is well-known that music has a different language of its own, it must be utilized to its fullest to capture the attention of the invitees and connect with them on all levels. The simple video editor can incorporate enchanting sound effects within the invitation for you to choose the best.

Personal touch

A sure-shot and effective way to reach out to the people you wish to be present at your party is to make it personal. If it involves a live recording or personal message from the host, it can have a better impact on the invitees.

Attractive typography

The typography is very important for creating an eye-catching invitation card. It needs to be innovative and match with the theme of the event. Ideas can also be obtained from the free invitation templates that are provided.

The potential of digital techniques cannot be denied in the recent market where most of the work is online. The Internet and social media have a significant part to play in each one of our lives. Utilizing that to its fullest is the ultimate goal for the popularity and eventual success of your events.

Video invitations can be modified easily with a simple video editor. It is highly convenient for the organizers because they will be able to create better quality content to intrigue the audience. The job gets even more comfortable with the beautiful free invitation templates offered by several companies.


Wedding Invitation Wording From Brides Parents

 

(brides parents)

request the pleasure of the company of

(line or guests name)

at the marriage of their daughter

(brides name)

with

(grooms name)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

 

dress code

We would be honoured if you would

share this special occasion with us”

RSVP

 

 

(brides parents)

invite

(line or guests name)

to share in the joy
of the marriage uniting their daughter

(brides name)

to

(grooms name)

son of (grooms parents)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

 

dress code

RSVP

Wedding Invitation Wording From Bride and Groom’s Parents

 

Mr and Mrs (brides parents)

together with

Mr and Mrs (grooms parents)

are proud to invite

(line or guests name)

to celebrate the marriage of their children

(bride) and (groom)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (date)

dress code

We would be honoured if you would

share this special occasion with us”

RSVP

 

 

 

Mr and Mrs (brides parents)

and

Mr and Mrs (grooms parents)

request the honour of

(line or guests name)

presense at the marriage of their children
(bride) and (groom)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (date)

 

dress code

RSVP

 

 

Wedding Invitation Wording From Bride and Groom

 

(brides name)

and

(grooms name)

request with pleasure the company of

(line or guests name)

to share in the celebration of our marriage

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

We would be honoured if you would

share this special occasion with us”

RSVP

 

 

 

 

(brides name)

and

(grooms name)

request with pleasure the company of

(line or guests name)

to share in the celebration of our marriage

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

 

(line or guests name)

The pleasure of your company is
requested at the marriage of

(brides name)

and

(grooms name)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

 

 

Wedding Invitation Wording From Bride and Groom with Parents

 

Together with their parents

(brides name)

and

(grooms name)

request with pleasure the company of

(line or guests name)

at their marriage

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

We would be honoured if you would

share this special occasion with us”

RSVP

 

 

Together with their families

(brides name)

and

(grooms name)

request with pleasure the company of

(line or guests name)

at their marriage

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

 

Wedding Invitation Wording from their Child and Grandparents

 

Together with her Grandparents,
(child’s name) takes great pleasure in inviting

(line or guests name)

to the wedding of her mummy

(brides name)

to her daddy

(grooms name)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

Wedding Invitation Wording Groom’s Parents

 

Mr and Mrs (grooms parents)

request with pleasure the company of

(line or guests name)

at the marriage of

(brides name)

to their son

(grooms name)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

Wedding Invitation Wording Deceased Parent

 

Mr and Mrs (grooms parents)

request the honour of your

presence at the marriage

of their daughter

(brides name)

to

(grooms name)

son of Mr. (grooms father)

and the late Mrs. (grooms mother)

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

Wedding Invitation Wording Divorced Parents

 

Mr. (bride’s father) and Ms. (bride’s mother)

and

Mr. (groom’s father) and Ms. (groom’s mother)

would love the pleasure of the company of

(line or guests name)

when

(brides name)

and

(grooms name)

pledge their love as one

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

Wedding Invitation Wording Informal

 

A fresh new day, and it is ours,

a day of happy beginnings

(brides name)

and

(grooms name)

would love the pleasure of the company of

(line or guests name)

when they pledge this love as one

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

(brides name)

and

(grooms name)

invite

(line or guests name)

when they exchange marriage vows

and begin their new life together

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

 

 

 

(brides name)

and

(grooms name)

are pleased to announce

they will be married

at (ceremony)

(ceremony address)

(line or guests name)

please join us for a

celebration toast when
we return as husband and wife

on (date)

at (time)

at (reception)

(reception address)

at (time)

dress code

RSVP

 

 

(brides name)

and

(grooms name)

are extremely excited to invite

(line or guests name)

to celebrate their marriage, WOO HOO!!

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

Like a butterfly in a summer breeze,
our hearts are uplifted by love

It is with joy that we,

 (brides name)

and

(grooms name)

pledge our love as one

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

 

 

 

 

 

Like the leaves on a summer breeze

our hearts are uplifted by love

It's with joy that we,

 (brides name)

and

(grooms name)

pledge our love as one

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

As the trees burst into colour

and the autumnal season arrives

we pledge our faith, our love,

our lives

 

(brides name)

and

(grooms name)

request the honour of your presence

as we begin a lifetime

of love

at (ceremony)

(ceremony address)

on (date)

at (time)

and afterwards at

(reception)

(reception address)

at (time)

dress code

RSVP

 

 

 

Engagement Invitation Wording

Traditional From The Bride and Groom to be

 

 

(Brides to be name)

and

(Grooms to be name)

request with pleasure the company of

(line or guests name)

at their engagement party

on (date)

at (time)

(Venue)

(Venue address)

RSVP (date)

(Contact details)

 

 

 

 

 

 

 

 

Engagement Invitation Wording

From Bride and Groom’s to be with Parents

 

 

Mr and Mrs (brides parents to be)

together with

Mr and Mrs (grooms parents to be)

are proud to invite

(line or guests name)

to celebrate the engagement of their children

(bride to be) and (groom to be)

at (venue)

(venue address)

on (date)

at (time)

dress code

RSVP

(Contact details)

 

 

From Bride and Groom to be with Parents

 

Together with their parents

(brides to be name)

and

(grooms to be name)

request with pleasure the company of

(line or guests name)

at their engagement

at (venue)

(venue address)

on (date)

at (time)

dress code

RSVP

(Contact details)

 

 

 

 

 

 

Cocktail Celebration

 

In celebration of

(bride to be) and (groom to be)

for their upcoming wedding

A Cocktail Party

will be held in their honour

(day and date of engagement party)

(time of engagement party)

(venue of engagement party)

(Address of Engagement Party)

(Host Name/s)

RSVP by (RSVP date)

(contact details)

 

 

 

 

 

 

 

 

Cocktails and Dinner Party

 

(bride to be) and (groom to be)

are soon to cut the cake

Let’s toast the happy couple

and celebrate

Cocktails and Dinner

(venue of engagement party)

(day and date and time of engagement party)

(Address of Engagement Party)

(Host Name/s)

RSVP by (RSVP date)

(contact details)

 

 

 

 

 

 

Formal Dinner

 

You are cordially invited

to attend a dinner

in honour of

the engagement of

(bride to be)

and

(groom to be)

(day and date of engagement party)

(time of engagement party)

at the home of

(Host Name/s)

(Address of Engagement Party)

Please respond by (RSVP date)

(contact details)

 

 

 

 

For other examples type in ‘Wedding Wording’ into Google or Yahoo for many sites that have examples.

 

 

Wedding Invitation Etiquette

 

 

Do we need to use save the date cards?

A great way to let your out of town guests know about your wedding date is to send Save-the-Date cards. They may be essential for planning flights and taking time off around peak vacation times. Save-the-dates should be sent out at least 3 months in advance of your wedding date, but it is recommended to send save the date cards 5 months to a year in advance.

 

How do we get the word out about the dress code?

Dress code should be included in the wedding invitation.

 

If you are planning a very small wedding and a larger reception of vice versa do we need to send separate invitations for the wedding and reception?

If you have chosen traditional full day invitations then your guests will also have been invited to the wedding and the reception. A separate reception only invitation should be sent to those just invited to this part of the celebrations.

 

Is it okay to ask for money instead of gifts?

You may use a wishing well but please don’t include anything about gifts in the body of the
invitation.
Place your wishing well on the back of the invitation or on a separate insert.

 

We have registered a Wedding Gift List at Myer but don’t know how to let our friends know. Is it okay to enclose a card in the wedding invitation?

You may enclose a card in your wedding invitation, or have the details printed on the back. Please do not include these details in the body of the invitation as this is really bad form.

 

Is it okay to include a map in a wedding invitation? Most of the guests will be coming from outside of the city.

Yes, but no photocopies please. Make sure they are printed as beautifully as the invitations
themselves.

 

We are planning a very small wedding. Do I need to send wedding announcements after the
wedding to our friends who aren’t invited to the wedding?

Wedding announcements are a lovely idea but not necessary. If you decide to have them, mail your announcements a day or two after the wedding. To do this you may need to have them
prepared before hand so it does not conflict with your honeymoon.

 

My parents are divorced, and my father has remarried. Whose names go on the invitation?

This is a tricky one and needs to be discussed with both parties to avoid offence. If your
parents agree, list both names on the invitation.
If they don’t want their names to appear together, the name of whoever is hosting and / or necessarily paying for - the wedding should be on the invitation.

 

 

 

 

Can I include a poem or verse in the invitation?

Certainly, it may go in the body of the invitation if it is only 2-3 lines maximum. It is important not to make your invitation text cluttered. If the poem or verse is longer it will need to go on the back or inside cover of the invitation or even on a separate insert.

 

How do I work out the RSVP date?

Response deadlines should be no later than two weeks before the special day, or the date your caterer needs a final count. If after two weeks you haven’t heard from some people, phone calls can be made to those having trouble putting pen to paper. This gives you time to figure out exactly how many people will be attend.

 

 

 

 

 

 

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